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Study whether or not notice retaining apps like Google Preserve can serve your undertaking administration wants or if their simplicity makes them fall brief.
![A person typing project management notes.](https://d1rytvr7gmk1sx.cloudfront.net/wp-content/uploads/2022/12/tr-google-keep-project-management-12122-770x513.jpg)
Google Preserve is a straightforward note-taking app, but it surely’s additionally one I exploit day by day. Don’t snicker: Recently I’ve been pondering the thought of utilizing this instrument for undertaking administration. Hear me out.
I used to be observing my Google Preserve notes and realized the playing cards jogged my memory of a disorganized kanban board. I can create a group of playing cards, drag-and-drop to maneuver them across the board, pin notes, add checklists and share playing cards. Though I can’t manage them into handy columns that show progress, I believed: “This may very well be a viable resolution for very small or private tasks.”
SEE: Hiring kit: Project manager (TechRepublic Premium)
I notice that’s positively not what Google Preserve is meant to do, however typically I’ve had tasks that have been relatively free-form in nature and the standard kanban construction didn’t match my wants. I’ve had tasks that included a number of duties, however no timeline or progress columns have been relevant, and that’s what led me to think about Preserve as a substitute for conventional undertaking administration instruments.
Why use Google Preserve for undertaking administration?
That is the primary query I requested myself. The reply is straightforward: As a result of Google Preserve is extremely easy and versatile sufficient to work for smaller, much less important tasks. On high of that, Preserve integrates with Google Docs such that you would be able to copy a notice to a doc.
Though the function set isn’t truly according to any undertaking administration instrument in the marketplace, it will probably serve small tasks fairly nicely. Plus, Preserve is free and affords a really easy-to-use interface that anybody can use. However how are you going to make Preserve work for undertaking administration?
The way to use Google Preserve for undertaking administration
That is the true query. How is it attainable to make use of a really fundamental instrument like Google Preserve for undertaking administration? Appears like lunacy, doesn’t it?
Utilizing Preserve for undertaking administration goes past the easy drag-and-drop nature of the cardboard format. To make Preserve work for undertaking administration, you would wish to place in a little bit of effort and time upfront. Contemplate these concepts:
- Create labels for issues like Planning, In Progress, Testing, Bug Fixes, Accomplished and Deployed.
- Add reminders to playing cards so that you’re all the time conscious of duties that have to be executed by a sure date.
- Add collaborators to playing cards when a crew effort is required.
- Customise the background colours of playing cards to point explicit groups, duties or tasks.
- Add photos to make playing cards stand out.
- Use checkboxes to spotlight the wants for a process.
- Pin necessary playing cards to the highest of your board.
You must now see the place I’m coming from. Though Google Preserve can not match what a real undertaking administration instrument can do, its simplistic means of displaying playing cards and the small function set out there could make it a viable choice for these coping with small, no-budget tasks that don’t want extra superior options like Gantt charts, time monitoring and useful resource administration.
No, Google Preserve is not going to serve huge or sophisticated tasks, however with only a little bit of creativity and planning, you may make Preserve work in a surprisingly efficient means.
Granted, this was extra of a thought experiment than an precise working take a look at, however the extra I give it some thought the extra I notice how nicely Preserve might work. I counsel you give this concept a strive — even if you happen to’re solely testing it with private tasks, household chore lists or as a complement to no matter undertaking administration instrument you employ. Possibly you mix Preserve with different Google Workspace instruments to cobble collectively a group of undertaking administration instruments that might truly serve your wants. You by no means know what your creativeness might dream up.
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