[ad_1]
![Kharkov, Ukraine - August 23, 2021: Outlook app logo on mobile phone screen. Woman using Microsoft Outlook application](https://d1rytvr7gmk1sx.cloudfront.net/wp-content/uploads/2022/05/outlook-delete-susan-tutorial-770x513.jpeg)
Microsoft Outlook is infamous for slowing down or not even responding when its information recordsdata develop too massive. The quickest option to treatment the issue is to delete unneeded messages recurrently.
Most of us most likely have tons of messages that we should always have deleted weeks and even months in the past. When you recurrently delete at the least the massive messages you now not want, you would possibly keep away from the entire drawback. On this tutorial, I’ll present you two methods to rapidly discover the biggest messages and delete them in bulk to unencumber area in Outlook’s information file.
SEE: Home windows, Linux, and Mac instructions everybody must know (free PDF) (TechRepublic)
I’m utilizing Microsoft 365 desktop on a Home windows 10 64-bit system, however you should utilize earlier variations by means of Outlook 2010. Outlook on the internet doesn’t help search folders. There’s no demonstration file; you gained’t want one.
The best way to kind for big emails in Microsoft Outlook
By default, the Inbox types by date, which is sensible. Your most up-to-date arrivals are on the prime of the Inbox for fast perusal. Nonetheless, you possibly can kind by most any discipline, together with Measurement. Within the Studying pane, click on the By Date dropdown and select Measurement (Determine A).
Determine A
![](https://d1rytvr7gmk1sx.cloudfront.net/wp-content/uploads/2022/05/OutlookSpace_A.jpg?x71350)
The primary assume that stands out is that the biggest messages all have an attachment, as proven in Determine B. That’s seemingly the explanation the messages are massive, and never the messages themselves. Nonetheless, understand that the attachment icon can even symbolize graphic content material and hyperlinks utilized in newsletters.
Determine B
![](https://d1rytvr7gmk1sx.cloudfront.net/wp-content/uploads/2022/05/OutlookSpace_B-370x510.jpg)
Discover, additionally, that Outlook makes use of a header to separate the messages by measurement:
- Enormous: 10 – 25 MB
- Very Giant: 5 – 10 MB
- Giant: 1 – 5 MB
- Medium: 25 KB – 1 MB
- Small: 10 – 25 KB
Sorting within the Inbox may also help you discover massive messages so you possibly can delete them in bulk. You are able to do this recurrently, however should you’re like me, you’ll neglect till Outlook begins to decelerate once more. The important thing to maintaining Outlook in fine condition is common upkeep.
The best way to use search folders to search out massive messages in Microsoft Outlook
You possibly can kind the biggest emails to the highest of the Inbox, should you keep in mind, however a search folder will do this for you every single day. A search folder is a digital folder that gives a view of messages that match particular search standards. For instance, you would possibly need to see your whole unread messages for at this time in a single folder so you possibly can rapidly work by means of them earlier than leaving for the day.
Earlier than we go any additional, I need to clarify how search folders delete messages:
When you open the search folder and delete messages, both individually or in bulk, Outlook will transfer these messages from the Inbox (or no matter folder they’re in) to the Trash folder, the place Outlook will delete them completely.
When you delete the search folder, Outlook is not going to delete the person messages within the search folder.
On this case, you’ll most likely need to delete the contents of the search folder, or at the least a few of the messages, so that is a straightforward option to recurrently discover these messages and delete them.
Now, let’s create a search folder that may seek for massive electronic mail messages:
Choose the account within the folders pane. When you’ve got a couple of electronic mail account, you’ll want to choose the appropriate account.
Proper-click the Search Folders folder and select New Search Folder from the ensuing dialog (Determine C).
Determine C
![](https://d1rytvr7gmk1sx.cloudfront.net/wp-content/uploads/2022/05/OutlookSpace_C-370x281.jpg)
Within the ensuing dialog, thumb right down to the Organizing Mail part and choose Giant Mail (Determine D). within the Customise Folder part, you possibly can specify the scale; we’ll stick to the default of 100 KB. Additionally, test the account to ensure you’re working with the appropriate one.
Determine D
![](https://d1rytvr7gmk1sx.cloudfront.net/wp-content/uploads/2022/05/OutlookSpace_D-370x476.jpg)
Click on OK and Outlook will add the brand new search folder and populate it (Determine E).
Determine E
![](https://d1rytvr7gmk1sx.cloudfront.net/wp-content/uploads/2022/05/OutlookSpace_E-370x342.jpg)
As you possibly can see in Determine E, I’ve 90 messages which might be over 100 KB. I’m a bit embarrassed on the outcomes. Clearly, I must pay extra consideration myself.
The primary time you do that, you may additionally discover loads of massive recordsdata. Even with all these messages in a single folder, going by means of them to find out which you’ll delete remains to be tedious work. Earlier than beginning to delete, kind the search folder by date, however make it a descending kind so the oldest messages are on the prime of the record. Beginning with the oldest is a little more environment friendly than wading by means of the record in no explicit order.
To delete massive blocks of messages, click on one after which maintain down the Shift key as you click on a second message. Outlook will delete these two messages and all of the messages in-between. You too can choose a block of non-contiguous messages by holding down the Ctrl key as you click on messages. When you assume it protected, press CTRL+A to pick out all of the messages within the search folder and press Delete. This may pace issues up fairly a bit.
When you manually delete the contents of the Trash folder, transferring all of the messages from their present folders into the Trash folder isn’t as harmful as it would in any other case be. When you uncover a number of days later that you simply wanted a kind of messages, you will discover it in Trash. Nonetheless, you gained’t unencumber a little bit of area and that’s the purpose, so don’t neglect to empty the trash!
The best way to empty the Trash folder in Outlook
Having talked about the Trash folder, it gained’t do you a lot good to delete loads of massive messages in the event that they’re hanging out within the Trash folder. You’ve not freed up any area; you’ve merely moved the massive emails.
To delete all of the messages within the Trash folder, right-click the Trash folder and select Empty Folder. Doing so is everlasting; Outlook doesn’t transfer electronic mail messages to the Home windows Recycle Bin.
If you wish to keep away from the Trash folder, you possibly can delete electronic mail completely when deleting it from the search folder. As a substitute of urgent Delete, press Shift + Delete. Outlook will immediate you to verify the completely delete motion.
Neither technique for deleting massive messages is superior to the opposite. You would possibly use one unique or use each, as wanted. As well as, it’s only one upkeep activity. To maintain issues tip prime, delete all pointless emails as quickly as they’re now not mandatory. When you’d wish to be taught extra about search folders, learn The best way to use search folders to maintain up with at this time’s electronic mail in Outlook.
[ad_2]
Supply hyperlink