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For those who use OneDrive on an iPhone, iPad or Mac, keep away from these widespread errors to make your workday smoother and extra environment friendly.
![Microsoft OneDrive](https://d1rytvr7gmk1sx.cloudfront.net/wp-content/uploads/2022/10/common-mistakes-onedrive-apple-770x514.jpeg)
Microsoft OneDrive offers firms with a strong cloud-based service customers steadily make use of to retailer, share and synchronize recordsdata. Included in each Microsoft 365 residence and marketing strategy, the file-storage service isn’t only for Home windows customers. Microsoft additionally offers device-specific apps for iPhones, iPads and Macs. Make sure you’re utilizing OneDrive as effectively and productively as potential while you use an Apple machine by avoiding the next errors.
Mistake one: Keep away from utilizing unlawful filenames and characters
Enterprise professionals utilizing OneDrive usually rely upon the file storage function to allow entry to generally used paperwork, spreadsheets, shows, PDFs, pictures and different recordsdata throughout a number of units. However hassle arises when utilizing folders or filenames which can be incompatible with OneDrive.
Information — together with white papers, knowledge sheets, product specification brochures and related objects — downloaded from distributors and web sites generally embrace unlawful characters. Many folder and filenames are additionally incompatible with OneDrive.
SEE: iCloud vs. OneDrive: Which is best for Mac, iPad and iPhone users? (free PDF) (TechRepublic)
The next unlawful characters stop OneDrive recordsdata from synchronizing: ”, *, :, <, >, ?, /, and |. Additional, ~ solely works correctly when it’s not the primary character in a folder or filename.
Particular filenames may cause an issue, too. Keep away from utilizing AUX, PRN, NUL and CON, and COM and LPT with a numeral — as in COM1, COM2, and many others. or LPT 1, LPT2, and many others. — as they trigger OneDrive sync hassle.
Mistake two: Don’t overlook to make use of the native OneDrive device-specific app
There’s an occasional temptation, particularly when utilizing a Mac, to only use Microsoft’s web-based OneDrive portal to entry and retailer recordsdata. Loading the Mac-specific app and putting in and configuring the iPhone- and iPad-specific program (Determine A) on these units considerably extends the file storage service’s use and capabilities.
Determine A
![](https://d1rytvr7gmk1sx.cloudfront.net/wp-content/uploads/2022/10/Fig-A-OneDrive-iPad-App-770x538.jpg)
With the OneDrive device-specific app loaded, this system’s usefulness will increase. You’ll be able to obtain recordsdata on to OneDrive and extra expediently share OneDrive recordsdata with colleagues. You’ll be able to extra readily entry Markup to edit OneDrive recordsdata, and you may also retailer third-party app recordsdata straight inside OneDrive, offering extra safety towards potential knowledge loss ought to the machine grow to be misplaced or its storage fail.
Mistake three: Periodically verify correct operation
This lesson applies to all cloud-based file storage and synchronization purposes, not simply OneDrive. I’ve realized from first-hand expertise over a few years that often file storage and sync suppliers’ wonkiness make this a reputable step to prescribe: Don’t assume OneDrive synchronization is working correctly.
Periodically examine the OneDrive directories in your varied units to make sure they’re equivalent. Verify there are not any lacking directories, and that the overall variety of recordsdata saved in essential folders matches.
As famous earlier, often recordsdata are downloaded or created that comprise unlawful names or characters; these recordsdata gained’t synchronize or again as much as the cloud. In different circumstances, the service would possibly corrupt on the native machine and even suitable recordsdata gained’t synchronize, generally necessitating uninstalling and reinstalling the OneDrive app.
Mistake 4: Cautiously join long-dormant units
This lesson I realized the arduous means. Each time connecting a long-dormant machine geared up with OneDrive and energetic account credentials, anomalies can happen. Beware and take a second earlier than firing up lengthy ignored units linked to your OneDrive account.
Whereas uncommon, I’ve skilled circumstances the place a laptop computer with a file storage and synchronization app was saved in a desk for an prolonged interval, then powered up and reconnected to the Web. Hundreds of recordsdata’ standing had modified within the interim, and a few synchronization conflicts arose. In the end, newer recordsdata had been overwritten by the legacy techniques’ outdated counterparts.
When returning an older system to operation, take into account disconnecting its Web connection lengthy sufficient to supply you time to pause OneDrive synchronization. Earlier than re-enabling synchronization, you might want to first assessment the machine’s OneDrive standing and ensure tons of of adjustments gained’t have to be synced, by which case it would simply be simpler to uninstall the outdated OneDrive app and its knowledge and reinstall the service contemporary. Remember to first again up the native OneDrive folder to an exterior arduous drive or different listing to guard any recordsdata created regionally which will by no means be backed as much as the cloud.
Mistake 5: Make sure you’re utilizing the right account
As is turning into more and more widespread for quite a lot of components, together with households tapping the facility of Microsoft 365 shopper plans that embrace OneDrive, there’s the potential so that you can log in to the improper Microsoft account when prompted (Determine B). This danger is very possible on an iPhone used each for enterprise and private causes and on which you steadily take, ahead and retailer photos and movies.
Determine B
![](https://d1rytvr7gmk1sx.cloudfront.net/wp-content/uploads/2022/10/Fig-B-OneDrive-Login.jpg?x85972)
Guarantee highlights out of your subsequent trip or night time in town aren’t inadvertently shared together with your co-workers. Paying cautious consideration to which OneDrive account you’re logged in to when saving and storing recordsdata, significantly in your cellular units, is all the time advisable.
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